The Australian Institute of International Affairs is seeking expressions of interest for a highly talented professional to join its small National Office team as Deputy Director.
About the job
The Deputy Director will be responsible for a wide range of the AIIA’s activities, working with stakeholders in the nation’s foreign affairs. The Deputy Director will attend meetings of the AIIA’s governing board as well as national and international events.
The Deputy Director will be responsible for keeping the operation and efficiency of the office up to high standards, including project management, communications and staff management with a rolling team of typically eight interns to train and support.
This wide and evolving role has been established as part of succession planning for a long-standing National Executive Director who is keen to share knowledge and expertise.
The position is full-time and the appointee will be based in the AIIA National Office in Canberra. A package of up to $100,000 will be negotiated.
- Liaison and stakeholder management: Dealing and communicating with key stakeholders such as the Department of Foreign Affairs and Trade, diplomatic corps and project partners.
- Project and event management: Working on AIIA projects and events including National Conference, seminars and workshops as well as collaboration with other institutes of international affairs worldwide.
- Communications: Developing and implementing targeted press and marketing campaigns, including through social media, and distributing content on the AIIA’s website and other platforms.
- Staff management: Recruiting, training and managing four intakes of around eight interns per year in conjunction with the AIIA’s National Executive Director.
- General office operations: including scheduling, correspondence, purchasing, budgeting, financial acquittals, overseeing IT and telecommunications, overseeing bookkeeping and responding to telephone and email enquiries.
- Demonstrated active involvement in international relations, with a superior appreciation of Australia’s place in – and familiarity with principal institutions concerned with – international affairs.
- Proven high-level professional and management skills, including:
- Judgement, flexibility, responsiveness and demonstrated performance in the delivery of outcomes.
- Well-developed project and event management skills with the proven ability to plan, organise and prioritise workloads to meet deadlines and to work under pressure.
- Skills in team-building, training and supervision of staff/volunteers.
- Ability to work independently and productively.
- Strong communication skills including the ability to network and engage with a variety of stakeholders in academic, diplomatic and official roles, including:
- Highly effective communication, negotiation and representation skills.
- Exceptional writing skills with an ability to adapt to suit different media and audiences.
- Proven ability to develop, edit and deliver quality content in tight timeframes.
- Demonstrated online and social media competence.
- Experience or skills in fundraising and relationship management are desirable
How to apply
To apply, please email a brief CV and a 2-5 page expression of interest addressing the selection criteria to firstname.lastname@example.org by Monday 7 May 2018 at 11.00 am. Those shortlisted for interview may be asked to provide examples of their work.